This website collects some Personal Data from its Users.
The policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us. Keri Barr Architects Ltd (KBA) respect that you do not want any personal information that you provide to us distributed indiscriminately and we explain here how we collect information, what we do with it and what controls you have.
Please read the following carefully to understand our views and practices regarding your personal data and how we treat it. This policy may change from time to time, so please check back here frequently.
1. Collection of Personal Information
Your personal information may be collected when you fill in a form of this website, or when you send an e-mail to KBA. Personal information that is provided by you will only be used for the purpose which it is provided, unless you are informed otherwise at the time of giving the information. You may inform KBA at any time if you wish KBA to cease using your personal information.
Personal information may include your name, address, e-mail address, phone number, financial data for payments such as VAT registration and bank details. It may also include a record of correspondence between you and us as well as details of accounting transactions through our website or otherwise.
We have obtained your personal data from you, your employees or from publicly available data from websites.
The personal information that you provide will not routinely be sent to other third-parties, unless you have given your consent.
You are under no statutory or contractual requirement or obligation to provide us with your personal data, but failure to do so will have the following consequences: reduce or prevent communication with you during the contract, delay or prevent payment for goods and services.
2. Use of this Information
We use your personal information in order to provide our services and, broadly, for the following purposes:
a) to maintain contact and communications with you during the course of a potential, new or ongoing project.
b) to maintain our own records and accounts.
c) to collect payments from you.
d) to inform you of news, events or activities.
e) to comply with the administration of justice, as may be required by any legally binding request.
f) to analyse how you use our website.
g) to purchase goods, materials and services from or for you.
h) we process personal information to maintain our own accounts and records and to manage our day to day business activities.
3. Legal Basis for Processing your Personal Information
The legal basis for processing will be where:
a) you have given consent to the processing of your personal information for one or more specific purposes.
b) processing is necessary for the performance of an agreement to which you are party and/or in order to take steps at the request of yourself prior to entering into a contract.
c) processing is necessary for compliance with a legal obligation.
d) processing is necessary to protect the vital interests of you or another person.
e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of our official authority.
f) processing is necessary for the purposes of our legitimate interests, except where such interests are overridden by the interests of fundamental rights or freedoms of you.
4. Your Rights
Unless subject to an exemption under the GDPR, you have rights, which are summarised below, with respect to your personal data.
a) the right to request a copy of the personal date which we hold about you.
b) the right to request that we correct any personal data if it is found to be inaccurate or out of date.
c) the right to request your personal data is erased where it is no longer necessary to retain such data.
d) the right to withdraw your consent where the basis of our processing your data is based on consent, you have the right to withdraw that consent.
e) the right to request that we provide you with your personal data and where possible to transmit that data directly to another data controller. To facility the right of data portability, we will make available all applicable personal data to you in pdf, picture files and doc formats.
f) the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
g) the right to object to the processing of your personal data.
h) the right to complain to the information commissioner’s office about our processing of your data. The contact details can be found at www.ico.org.uk
Any requests to exercise your rights can be directed to the Director through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Director as early as possible and always within one month.
5. Sharing your Personal Data
Your personal data will be treated as strictly confidential. Where necessary or required we might share your personal data with third parties, such as:
a) credit or debit card payments which are collected by our payment processors.
b) with contractor service providers who might be employed to assist us in the delivery of our contractual obligations.
We do not sell, trade or otherwise transfer to other parties any personal information. This does not include trusted third parties who act as regular consultants, or who assist us in the operation of our business, website, or services we provide to you.
Such trusted third parties may have access to personally identifiable information on a need to know basis and will be contractually obliged to keep your information confidential.
6. How Long do we Keep Your Personal Data?
We keep your personal data for no longer than reasonably necessary, but may be for a period of 12 or 7 years beyond the end of the contract with you. Examples include: in the case of any legal claims/complaints, accounting, etc. For example for accounting purposes we must keep records for 6 years from the end of the last company financial year they relate to. For contracts under seal, details need to be kept for 12 years for legal purposes.
Once the retention period expires, personal data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
7. Automatically Collected Information
When you visit our website certain information that you provide will automatically be recorded. This may include your IP address, browser type and information relating to the page you last visited. We cannot identify you from any of this information.
To make this website work properly, we may place small data files, called cookies, on your device. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies cannot be used to identify you personally and cannot harm your computer.
Cookies are used to improve services to you by remembering your actions and preferences, so that you don’t have to re-enter them whenever you return to the site.
Please be aware that restricting cookies may impact on the functionality of our website.
8. Other Websites
We cannot be responsible for the policies and practices of third party websites, even if you access them from our website.
9. Further Information and Contact
By appointing this practice and the services we provide you are consenting to us contacting you and using the information you provide us to carry out the Services you are appointing us to carry out.
To exercise all relevant rights, queries or complaints, please in the first instance contact us at firstname.lastname@example.org .
10. Company Details
Company name: Keri Barr Architects Ltd | Registration number: 9615885 | Place of registration: England and Wales | Registered address: 64 Harcourt Road, Bushey, WD23 3PE.
Unless otherwise indicated, we are the owner or the licensee of all intellectual property rights on our website and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
For Keri Barr Architects Ltd